PVCP Athletic Policies:
*Parental understanding and commitment of the PVCP Athletics policies must be signed for student athletes to be allowed to play for any PVCP athletic team:
1. Parent/Coach/Official conduct and ramifications policy
- Parents are to abide by the 24 hour rule when wishing to communicate with coaches about any frustrations or concerns
they have that involve their students' experience. This rule communicates that no face to face conversation, email, or text
should be sent to a coach within 24 hours of a concluded game or practice where a point of contention could arise. The only
exception to this rule is when it pertains to student safety in which parents are advised to reach out to Coach Thorpe
immediately. - We desire to be “uncommon” in our approach to how we conduct ourselves as players, fans, coaches, or onlookers at all PVCP
events, home or away. This includes how we conduct ourselves with referees or umpires. NO PVCP FAN IS TO EVER
COMMUNICATE THEIR FRUSTRATION OR DISAGREEMENT WITH THE OFFICIALS AT OUR GAMES. Leave this job up to the Head
Coach of your son or daughter's respected program.
2. Playing Time Policy
- Middle School Policy- Middle School students MUST play in every game they are present. The amount of TIME they play will be
determined by their attitude, effort, skill, and presence/attendance at practice on the days that precede a game
or event. If students do not attend practices prior to games, playing time will not be guaranteed. This will come on a case by
case basis which can be discussed between coaches and parents/players. - Upper School Policy- Upper School students are not promised any playing time at any point in the season. Though our coaches will
always look to find ways to include and utilize each student athlete within their program, playing time at this level is to be
EARNED and will be 100% based upon each program's Coaching Staff. Alongside playing time, positions, or what team students
are on is not to be discussed with coaches at any point. - If the parent or guardian does not abide by the communication laid out for our playing time or parent/coaches/officials policies,
they may be suspended for 2 weeks from all PVCP games, both home and away. A second offense will result in suspension from
PVCP Athletic events for the remainder of the Academic School year. - If this policy agreement is not signed, no discussion will be allowed to take place between any other family member or fan
and the Coaching Staff and Athletic Director. This is to protect our coaching staff from having conversations with student athletes'
family members who have not signed this document and/or are unaware of our policy on conduct.
3. Grade Check Policy
- Grade checks will take place every 3 weeks. If a student has under a 70% on the date of each grade check, they will be ineligible for the next 3 weeks.
Utilizing our schools philosophy of “Love & Logic,” students can work through this problem by getting their grade up to a 70% or higher at any point within the 3 week ineligibility time frame. If grades are brought up within that timeline, students are to request that their teacher email Coach Thorpe with proof that their grade is now at the 70% mark. At which point Coach Thorpe will deem that student athlete immediately eligible. - While students are academically ineligible, they are expected to attend every after school HW help possible until their grade gets
up. - T&F, XC, Wrestling, and Swim meets must be taken into consideration and have it be understood that coaches enter
athletes into events days prior to an event or meet. This may impact eligibility for a student immediately participating at one
of these events. Grade check dates can be found on the Athletic Calendar through the school website.
4. Transportation Policy
- PVCP can not guarantee transportation for MS/US programs.
- Though there will be circumstances that will allow transportation with a school van or bus, playing for a PVCP athletics program
must come with the understanding that parents may need to carpool to get students from campus to offsite
game/match/event/practice locations. - If a bus or van is available with a driver, that will be communicated to parents by the coach of their son or daughters
team prior to the day of a game/event/match.
5. Uniform Policy
- Uniforms will be provided and handed out prior to the beginning of each team's season. An additional form will be provided at the
time of uniform checkout that parents will be required to sign on behalf of their student athlete. At the bottom of the uniform
policy document, there will be an amount listed of what a student's account will be charged if a uniform is lost upon the
uniform return date at the end of the season. - With the growing numbers of students joining our programs, there may be times that uniforms or jerseys have to be
mismatched to assure each student has a uniform. This is a way to keep us from having to cut student athletes from particular
teams and keep us within CCSL or CAA code of conduct while waiting upon the arrival of new uniforms when deemed
necessary.
6. Practice Policies
Upper School practices are all "closed practices" meaning parents are not to attend practices during allotted practice times unless coaches communicate it is an appropriate time to do so.
Middle School practices are "open practices" where parents are welcome to attend and watch as long as they do not intervene or interject at any point throughout practice sessions. Please give space for our coaches to coach!
7. Parent Volunteering
Parent volunteering during home games is mandatory for each family at least 1x per season. Coaches will conduct a parent tutorial on how to keep score, run the clock, keep book, etc. at the beginning of the season so parents will all be equipped to volunteer when needed. This pertains to both MS and US teams.
8. Player Communication
If your child is to miss a practice for an excused reason, the player MUST communicate directly with the head coach of their team immediately. Missing practice may impact playing time pending the reason and timeframe for missing practices.
